The City is in receipt of your Public Records Act request dated June 11, 2019. Regarding item (1) of your request, the City does not have a flag flying policy. Therefore, we are unable to provide any documents that would respond to item (1) of your request.
The City believes it has records responsive to item (2) and item (3) of your request. However, the City would like clarification on item (3) of your request, which reads:
“Any email, text message, proclamation, administrative rule, directive or other document that authorizedList of any other flags (other than the US and CA flags) that were authorized to be flown on City Hall flag poles.”
The Public Records Act requires public agencies to assist members of the public in identifying records and information that are responsive to their requests. (Gov. Code § 6253.1(a)(1).) In compliance with this obligation, we have highlighted in bold some of the language to show the parts of your request that are unclear, and to demonstrate the City’s need for additional information to help identify records that may respond to your request. We believe the first part of item (3) may be an accidental restatement of item (2), so that item (3) should read “List of any other flags (other than the US and CA flags) that were authorized to be flown on City Hall flag poles.” Please notify us immediately if we are misunderstanding your request.
To help expedite your request, minimize the City’s search for extraneous records, and generate records that are actually relevant to your inquiry, the City also asks that you provide a specific date range for the documents requested in item (3), i.e. records for the years 2017-2019.
Pursuant to Government Code section 6253(c), the City needs additional time to search for, collect, and examine records for item (2) and item (3). The City, therefore, will provide a more definitive determination as to the availability of these records and their dates of production on or before July 5, 2019. Please note, the timeline set forth in Vallejo Municipal Code 2.08.100(A) (the City’s Sunshine Ordinance) does not apply to item (2) and item (3) of your request as the records requested are not “identifiable, nonexempt” records.
Please provide clarifying information at your earliest convenience. We look forward to receiving any additional information you can provide to assist us as we continue to process your request.