Request #19-406

To Whom It May Concern:

Pursuant to the California Public Records Act and the Vallejo Sunshine Ordinance (Ord. 1426 N.C.(2d) § 1 (part), 1999.), I hereby request the following records:

For all cases settled or closed in the last 5 years: matter or case identifier, counterparty name, filing or initiation date, closure date, any amount paid to counterparty, accrued internal legal fees (if tracked), external legal fees, and counterparty legal fees (if recovered).

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter.

I look forward to receiving your response to this request within 10 calendar days, as the statute requires.


Dan Rubins

NOTE: this request was originally submitted to on June 19th, 2019 but received no response or acknowledgment.


July 9, 2019 via web


All Other Departments


Dan Rubins





Point of Contact

Melissa Rhodes

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Dear Mr. Rubins,


I apologize for our oversight in informing you that the documents provided on this request do not include police matters.  The settlement agreements and checks paid for police matters can be found in PRA Request No. 311:


Thank you.


Samantha Chen

September 22, 2019, 12:32pm by Samantha Chen (Staff)
Request Closed Public
September 13, 2019, 4:35pm by Samantha Chen
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Dear Mr. Rubins,


The City has identified records in its possession that appear to respond to your request. Those responsive records are being made available to you in electronic format through the following link:


Please notify us if you have any problems accessing the documents through the above link.


As you may be aware, the PRA permits a local agency to withhold certain records that are exempt from disclosure.  Please be advised, the City is withholding certain records from disclosure, in whole or in part, pursuant to the following exemption:


Records containing certain confidential financial information, such as bank account information, federal tax identification numbers, and/or other confidential financial information is exempt because public disclosure of such information could compromise the security of the bank account and/or other financial interests, and could expose the City to liability. Therefore, the public interest served by withholding this information outweighs any public interest served by disclosure, and the exemption is incorporated into the Public Records Act through California Government Code Section 6255.


The Public Records Act requires the City to provide a written response when a records request is denied, either in whole or in part. (Gov. Code § 6255, subd. (b).) The Public Records Act also requires that notification of denial of any request for records must include the names and titles or positions of each person responsible for the denial. (Gov. Code § 6253, subd. (d).) With the name and title provided below, this correspondence fulfills both of the aforementioned legal requirements.


Please feel free to contact me should you have any additional questions or concerns.  The City has disclosed all records it has located responsive to this request, and deems this request complete.  Thank you.


Samantha Chen


September 13, 2019, 4:33pm by Samantha Chen (Staff)
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Mr. Rubins,


The City is continuing to search for, collect, and review records of settlement agreements and checks paid.  The City expects to produce disclosable records subject to any applicable exemptions to you by September 13, 2019.  If the City is able to make records available prior to this, we will do so. Likewise, if additional time will be needed to complete the review and redaction of the responsive documentation, we will so notify you in writing.


Thank you very much for narrowing this request, and for your continued patience and cooperation. 


Samantha Chen




August 29, 2019, 4:24pm by Samantha Chen (Staff)
External Message Public

As discussed, the City has committed to releasing the settlement agreements and checks paid, with appropriate redactions.

August 6, 2019, 5:15pm by the requester
Document(s) Released to Requester Public
Meet & Confer on Pending PRA Requests 7-18-19.pdf
July 18, 2019, 4:05pm by Samantha Chen
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This request has STILL not been acknowledged, despite being submitted on June 19 to the City Manager's Office email inbox. The statutory deadline for a response is already passed. May I remind you that the California Public Records Act (Cal. Gov’t Code § 6253(c)) specifically requires that an agency provide a response to a public records request within ten business days of receipt of that request. By failing to respond to this request within the legally-mandated timeframe, this agency is in violation of the law. Please provide acknowledgement of this request and the responsive materials forthwith. If such materials cannot be produced, please provide an appropriate explanation for this rejection, as is dictated by this agency's legal obligations under the California Public Records Act.

July 18, 2019, 11:06am by the requester
Request Published Public
July 9, 2019, 1:43pm by Dawn Abrahamson, City Clerk
Department Assignment Public
All Other Departments
July 9, 2019, 12:01am
Request Opened Public
Request received via web
July 9, 2019, 12:01am