Request #19-589
  Closed

See Attached Letter


Received

October 4, 2019 via email


Departments


Requester

Rosa R. Keel

Documents

Public

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Staff

Point of Contact

Aleli Cabunoc

Request Closed Public

 

June 30, 2020, 2:10pm by Melissa Rhodes
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Ms. Klein,

Per our telephone call on June 30, 2020 in which you stated the requested information was no longer needed, the City is closing PRA request 19-589. Should you have any questions or need additional information I can be reached at Melissa.rhodes@cityofvallejo.net.

Best regards,

Melissa Rhodes

June 30, 2020, 2:09pm by Melissa Rhodes (Staff)
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The City is continuing to search for and review records responsive to this request. The City will provide you with disclosable records subject to any applicable exemptions in accordance with the following production schedule: May 29, June 30, July 31 and August 31.  

Your request will require City staff to search for, collect and examine a large number of documents to locate responsive records.  Under the PRA, a request which creates a need to search for, collect and appropriately examine a “voluminous amount of separate and distinct records” is one of the conditions that creates “unusual circumstances.”  (Government Code section 6253(c)(2).)  Under such circumstances, the City may take an extension of the standard 10-day time period provided under the PRA for making its determination on a request for records. 

If the City is able to make the records available prior to the production schedule dates indicated above, it will do so. Alternatively, if additional time will be needed to complete the review and redaction of the responsive documentation, the City will notify you in writing. Please feel free to contact me at Melissa.rhodes@cityofvallejo.net should you have any additional questions or concerns.

May 15, 2020, 2:27pm by Melissa Rhodes (Staff)
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Ms. Keel,
The City has determined it has documents responsive to your request, which it is releasing to you today.
Given the volume of responsive records and the need to review those records for information exempt from disclosure under the PRA, the City will provide disclosable records to you subject to any exemptions by April 15, 2020 and May 15, 2020.
Items responsive to Item #12 of your request for “All Documents and Correspondence relating to the City Council meetings held July 3, 2019, July 9, 2019, August 1, 2019, and September 24, 2019” can be found on the City’s website at https://www.cityofvallejo.net/cms/One.aspx?portalId=13506&pageId=22200 
The City is continuing to process your request. If the City is able to make the records available prior to the production schedule dates indicated above, it will do so. Alternatively, if additional time will be needed to complete the review and redaction of the responsive documentation, the City will notify you in writing. Please feel free to contact me at me Melissa.rhodes@cityofvallejo.net should you have any additional questions or concerns.
Thank you.
March 16, 2020, 3:44pm by Melissa Rhodes (Staff)
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Mr. Sabey:

The City is searching for, collecting, and reviewing records responsive to this request. The City will provide you with disclosable records subject to any applicable exemptions in accordance with the following production schedule: March 15, 2020, April 15, 2020 and May 15, 2020.

Your request will require City staff to search for, collect and examine a large number of documents to locate responsive records.  Under the PRA, a request which creates a need to search for, collect and appropriately examine a “voluminous amount of separate and distinct records” is one of the conditions that creates “unusual circumstances.”  (Government Code section 6253(c)(2).)  Under such circumstances, the City may take an extension of the standard 10-day time period provided under the PRA for making its determination on a request for records. 

If the City is able to make the records available prior to the production schedule dates indicated above, it will do so. Alternatively, if additional time will be needed to complete the review and redaction of the responsive documentation, the City will notify you in writing. Please feel free to contact me at Melissa.rhodes@cityofvallejo.net should you have any additional questions or concerns.

February 26, 2020, 11:44am by Melissa Rhodes (Staff)
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The City is continuing to search for, collect, and review records responsive to this request. The City expects to produce disclosable records subject to any applicable exemptions, if any, February 7, 2020. If the City is able to make records available prior to this, we will do so. Likewise, if additional time will be needed to complete the review and redaction of the responsive documentation, we will notify you in writing. Thank you.

January 31, 2020, 3:50pm by Melissa Rhodes (Staff)
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The City is continuing to search for, collect, and review records responsive to this request. The City expects to produce disclosable records subject to any applicable exemptions, if any, by January 31, 2020. If the City is able to make records available prior to this, we will do so. Likewise, if additional time will be needed to complete the review and redaction of the responsive documentation, we will notify you in writing. Thank you.

December 31, 2019, 4:04pm by Chari Barrera, Administrative Analyst (Staff)
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Hello. Some of the documents you've requested in a letter dated November 13, 2019 can be accessed in the City's website. Please refer to our responses below. Let us know if you are having trouble with the hyperlinks or need any assistance. 

The City is continuing to search for, collect and review records responsive to your request. If you have any questions, please contact me at chari.barrera@cityofvallejo.net or (707) 553-7204. We appreciate your cooperation and consideration! 

Request 1:

The Emergency Proclamation can be accessed here:  https://www.cityofvallejo.net/cms/one.aspx?pageId=22143 under Recent News, Rental House Price Gouging, Number 1.

Request 2:

The Emergency Ordinance adopted on July 16, 2019, Staff Report, and City Council Agenda can be accessed here: https://www.cityofvallejo.net/cms/one.aspx?pageId=22143 under Recent News, Rental House Price Gouging, Number 3.

Request 10:

Notices regarding City Council meetings are emailed to anyone who signs up for City Communication here: http://www.ci.vallejo.ca.us/cms/one.aspx?objectId=26266.

Full City Agenda and Videos can also be accessed here: https://www.cityofvallejo.net/cms/One.aspx?portalId=13506&pageId=22200.

The approval of minutes for a particular meeting will most likely be found in the next meeting's agenda packet. 

November 18, 2019, 7:50pm by Chari Barrera, Administrative Analyst (Staff)
Document(s) Released Public
PRA Request to Vallejo 20191113.pdf
November 18, 2019, 6:42pm by Chari Barrera, Administrative Analyst
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Hello. We have received the attached letter dated November 13, 2019 via email to our City Clerk. 

Ms. Abrahamson, 

Attached please find requests for certain specific documents that are within the scope of PRA Request No. 19-589. We would still like all the documents responsive to Request No. 19-589, but are providing more specificity about some of the responsive documents to allow you to provide such documents sooner than November 25, 2019. 

Please call or email me if you have questions or concerns. 

Best,

Linda"

We are happy to provide access to the documents. Please do not hesitate to contact us if you have any questions. Thank you. 

November 18, 2019, 6:42pm by Chari Barrera, Administrative Analyst (Staff)
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The City has identified records that appear to respond to your request. As you are likely aware, the California Public Records Act (PRA) permits a local agency to withhold from disclosure certain records that are exempt from disclosure. (Gov. Code § 6250 et seq.) The City will be reviewing and redacting or withholding records that fall into any applicable exemptions in accordance with the Public Records Act and any other state and federal law.

The Public Records Act requires the City to provide a written response when a records request is denied, either in whole or in part. (Gov. Code § 6255, subd. (b).) The Public Records Act also requires that notification of denial of any request for records must include the names and titles or positions of each person responsible for the denial. (Gov. Code § 6253, subd. (d).) With the name and title provided below, this correspondence fulfills both of the aforementioned legal requirements.

Given the volume of responsive records and the need to review those records for information exempt from disclosure under the PRA, the City will provide disclosable records to you subject to exemptions in accordance with the following production schedule: November 25, 2019 and December 31, 2019. If we are able to make the records available prior to the dates indicated above, we will do so. Likewise, if we require additional time to complete the review and redaction, if necessary, of the responsive documents, we will notify you in writing on or before the above listed date.

Thank you for your patience! Please feel free to contact me should you have any additional questions or concerns.

October 25, 2019, 2:54pm by Chari Barrera, Administrative Analyst (Staff)
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On 10/04/2019, you requested records as outlined in our previous message and in your letter. Pursuant to California Government Codes section 6253, the City of Vallejo shall, within 10 days from the receipt of the request, determine whether the request, in whole or in part, seeks copies of disclosable public records in the possession of the agency.

Under certain limited circumstances, the city may extend this time limit. With regard to your request, the City will make a determination by 10/28/2019. This extension is necessary due to the need to search for, collect, and the need to examine a voluminous amount of separate and distinct records of that are demanded in a single request.

Thank you for your patience, and please let me know if you have any questions.

October 14, 2019, 3:43pm by Chari Barrera, Administrative Analyst (Staff)
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Hi, Ms. Keel. I have received your request for a public record. You have requested the following materials:

"1. All Documents and Correspondence related to the Emergency Proclamation.

2. All Documents and Correspondence related to the Emergency Ordinance. City Clerk, City of Vallejo October 4, 2019

3. All Documents and Correspondence related to Reliant generated since September 1, 2018.

4. All Documents and Correspondence related to Strawberry Hill generated since September 1, 2018.

5. All Documents and Correspondence related to Holiday Gardens generated since September 1, 2018.

6. All Documents and Correspondence related to California Penal Code Section 396 generated since September 1, 2018.

7. All Documents and Correspondence to or from or internal to the VHA from September 1, 2018 through the date of your response related to the Emergency Proclamation, Emergency Ordinance, Reliant, Strawberry Hill, and/or Holiday Gardens.

8. All Documents and Correspondence to or from the Housing & Community Development Manager, or former or interim holders of that position, from September 1, 2018 through the date of your response related to the Emergency Proclamation, Emergency Ordinance, Reliant, Strawberry Hill, and/or Holiday Gardens.

9. All Documents and Correspondence to or from the Mayor from September 1, 2018 through the date of your response related to the Emergency Proclamation, Emergency Ordinance, Reliant, Strawberry Hill, and/or Holiday Gardens.

10. All Documents and Correspondence relating to notice of the fact that Vallejo was acting on the Emergency Proclamation or Emergency Ordinance. This category encompasses any such published or mailed notices.

11. All Documents and Correspondence from January 1, 2019 through the date of your response relating to a housing crisis within the City after December 2018 from wildfires in Solano, Lake, Mendocino, Shasta, Napa, and Sonoma Counties.

12. All Documents and Correspondence relating to the City Council meetings held July 3, 2019, July 9, 2019, August 1, 2019, and September 24, 2019.

13. All Documents and Correspondence to or from or internal to Vallejo or the VHA from September 1, 2018 through the date of your response relating or referring to the converting Strawberry Hill or Holiday Gardens to affordable housing communities.

14. All Documents and Correspondence to or from or internal to Vallejo or the VHA from September 1, 2018 through the date of your response relating or referring to the use of low-income housing tax credits to convert existing apartments to affordable apartments. City Clerk, City of Vallejo October 4, 2019

15. All Documents and Correspondence to or from or internal to Vallejo or the VHA from September 1, 2018 through the date of your response relating or referring to the hearing required by the Tax Equity and Fiscal Responsibility Act of 1982 (“TEFRA”) for bonds that can be used for affordable housing."

The California Public Records Act, Government Code §6250, et seq., gives you the right to obtain a copy of identifiable public records. Government Code §6256 provides that the City has up to 10 days after receipt of your request to determine whether to comply with your request and shall immediately notify you of this determination and the reasons therefore.

I will notify you in writing of the City’s determination. Please do not hesitate to contact me if you have any questions. Thank you. 

Chari Barrera

October 4, 2019, 4:26pm by Chari Barrera, Administrative Analyst (Staff)
Department Assignment Public
Removed: City Clerk’s Office.
October 4, 2019, 2:47pm by Dawn Abrahamson, City Clerk
Document(s) Released Public
#11016848_v1_PRA Request Working Final.PDF
October 4, 2019, 2:46pm by Dawn Abrahamson, City Clerk
Department Assignment Public
City Clerk’s Office
October 4, 2019, 2:45pm by Dawn Abrahamson, City Clerk
Request Opened Public
Request received via email
October 4, 2019, 2:45pm by Dawn Abrahamson, City Clerk